This document relates to personal data, which is defined as any information relating to a living person (Data Subject) that is not in the public domain. General Data Protection Regulation (GDPR) aims to protect and enhance the rights of these data subjects.
These rights cover the protection of personal data and the safeguarding against any unlawful processing of personal data and any unrestricted movement of personal data within the European Union. It is worth noting that for any information already in the public domain, GDPR will not apply.
We, as a company believe that the privacy of both our client’s and the general public is paramount. We hope that this policy will establish an effective and transparent framework for ensuring compliance with the requirements of GDPR.
When we take on a new client, we collect the following information:
All of this information is stored either in soft copy or Microsoft word document, and kept in a safe and secure location.
Organised Mind work solely with the client regarding their data unless otherwise specially agreed upon for:
All of these items will be discussed with the client and placed in a contract at the beginning of engagement with Organised Mind and will only be altered upon written instruction from the client.
Legal Basis for Processing Any Personal Data
To meet Organised Mind’s contractual obligations to clients.
By agreeing to this privacy notice, you are consenting to Organised Mind processing your personal data for the purposes outlined above. At any time, you can withdraw consent by emailing Hello@Organisedmind.ie or by writing to us.
Organised Mind Ltd do not pass on information gained from your engagement with our company without your consent.
However, Organised Mind Ltd may disclose your personal information to meet legal obligations, regulations or through a valid government request. Where we receive requests for information from law enforcement or regulators, we carefully validate these requests before any personal information is disclosed.
Organised Mind Ltd may also release pertinent information regarding you or another if they believe you may be of danger to yourself and/or the wider community.
If we transfer your personal information outside Organised Mind or to third parties who help provide our products and services, we obtain contractual commitments from them to protect your personal information.
Organised Mind will process personal data during the duration of any contract and will continue to store only the personal data needed for as long as is reasonably necessary for the purposes for which it was collected, as explained in this notice. When deciding how long we keep personal data we take into account any minimum retention requirements set out in law however, unless otherwise required by law or regulation, this will typically be twelve (12) months following the end of the relevant service.
These retention periods will predominantly relate to our activities as a data controller rather than our activities as a processor or sub-processor.
If you have been asked to take a Psychometric assessment by your employer, or potential employer, then they are acting as the initial data controller. In this case the initial data controller will decide how long personal data should be retained and are able to manage the retention and deletion process within our systems accordingly.
As a sub processor of Thomas International they provide data storage of all psychometric analysis studies conducted by Organised Mind Ltd.
Their main servers, that provide the assessments, are housed in the highest rated data centres which tightly control access to the physical environment and provide exceptional system availability. They ensure that all personal data that people provide as part of the assessment process is given the protection it deserves and either stays in the EEA, is protected by the laws of a non-EEA country with equivalent data protection laws, or that we have appropriate contractual safeguards in place.
Your Rights as a Data Subject
Whilst Organised Mind Ltd are in possession of your personal data, all data subjects have the following rights:-
In the event thatOrganised Mind refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.
At your request, Organised Mind can confirm exactly what information it holds about you and how it is processed.
To Access What Personal Data is Held, Identification Will Be Required
Organised Mind Ltd will accept the following identification: a copy of your national ID card, driving licence, passport, birth certificate or a utility bill that is less than three years old. A minimum of one piece of photographic ID listed above and a supporting document is required. If Organised Mid Ltd is not satisfied with the quality, further information may be sought before personal data can be released.
All requests should be made to Hello@organisedmind.ie or by writing to us.
If you wish to make a complaint about how your personal data is being processed by Organised Mind Ltd you have the right to complain to Organised Mind Ltd, and to the Data Protection Regulator if you do not get a response within 30 days.
Jennifer Kelliher, Organised Mind Ltd, 5 Mount Prospect, Breaffy, Castlebar, Co. Mayo. F23DH58
Telephone 0876119355 or email:firstname.lastname@example.org