background

Privacy Polcy

Introduction
This document relates to personal data, which is defined as any information relating to a living person (Data Subject) that is not in the public domain. General Data Protection Regulation (GDPR) aims to protect and enhance the rights of these data subjects.

These rights cover the protection of personal data and the safeguarding against any unlawful processing of personal data and any unrestricted movement of personal data within the European Union. It is worth noting that for any information already in the public domain, GDPR will not apply.

We, as a company believe that the privacy of both our client’s and the general public is paramount. We hope that this policy will establish an effective and transparent framework for ensuring compliance with the requirements of GDPR.

Personal Data
When we take on a new client, we collect the following information:

  1. Name
  2. Address
  3. Educational Background
  4. Work Background
  5. Psychometric Analysis results
  6. Other variety of personal information generated during client sessions

All of this information is stored either in soft copy or Microsoft word document, and kept in a safe and secure location.

Organised Mind work solely with the client regarding their data unless otherwise specially agreed upon for:

  1. Research purposes
  2. Recruitment purposes
  3. Candidate/ position appointment purposes

All of these items will be discussed with the client and placed in a contract at the beginning of engagement with Organised Mind and will only be altered upon written instruction from the client.

Organised Mind Limited does not use cookies for user browsing sessions. The only cookies used on our website are from Google Analytics. These cookies give an approximate geographical location based on method of browsing and IP address (desktop, mobile etc.). This information cannot be used to identify a user and is only used by Organised Mind Limited to assess the usage and areas of improvement on the website itself.

Legal Basis for Processing Any Personal Data
To meet Organised Mind’s contractual obligations to clients.

Consent
By agreeing to this privacy notice, you are consenting to Organised Mind processing your personal data for the purposes outlined above. At any time, you can withdraw consent by emailing Hello@Organisedmind.ie  or by writing to us.

Disclosure
Organised Mind Ltd do not pass on information gained from your engagement with our company without your consent.
However, Organised Mind Ltd may disclose your personal information to meet legal obligations, regulations or through a valid government request. Where we receive requests for information from law enforcement or regulators, we carefully validate these requests before any personal information is disclosed.

Organised Mind Ltd may also release pertinent information regarding you or another if they believe you may be of danger to yourself and/or the wider community.

If we transfer your personal information outside Organised Mind or to third parties who help provide our products and services, we obtain contractual commitments from them to protect your personal information.

Retention Policy
Organised Mind will process personal data during the duration of any contract and will continue to store only the personal data needed for as long as is reasonably necessary for the purposes for which it was collected, as explained in this notice. When deciding how long we keep personal data we take into account any minimum retention requirements set out in law however, unless otherwise required by law or regulation, this will typically be twelve (12) months following the end of the relevant service.
These retention periods will predominantly relate to our activities as a data controller rather than our activities as a processor or sub-processor.
If you have been asked to take a Psychometric assessment by your employer, or potential employer, then they are acting as the initial data controller. In this case the initial data controller will decide how long personal data should be retained and are able to manage the retention and deletion process within our systems accordingly.

Data Storage
As a sub processor of Thomas International they provide data storage of all psychometric analysis studies conducted by Organised Mind Ltd.
Their main servers, that provide the assessments, are housed in the highest rated data centres which tightly control access to the physical environment and provide exceptional system availability. They ensure that all personal data that people provide as part of the assessment process is given the protection it deserves and either stays in the EEA, is protected by the laws of a non-EEA country with equivalent data protection laws, or that we have appropriate contractual safeguards in place.

Your Rights as a Data Subject
Whilst Organised Mind Ltd are in possession of your personal data, all data subjects have the following rights:-

  1. Right of access – you have the right to request a copy of the information that we hold about you.
  2. Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  3. Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  4. Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
  5. Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  6. Right to object – you have the right to object to certain types of processing such as direct marketing.
  7. Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.

In the event thatOrganised Mind refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.
At your request, Organised Mind can confirm exactly what information it holds about you and how it is processed.

 

 
To Access What Personal Data is Held, Identification Will Be Required
Organised Mind Ltd will accept the following identification: a copy of your national ID card, driving licence, passport, birth certificate or a utility bill that is less than three years old. A minimum of one piece of photographic ID listed above and a supporting document is required. If Organised Mid Ltd is not satisfied with the quality, further information may be sought before personal data can be released.
All requests should be made to Hello@organisedmind.ie or by writing to us.

Complaints
If you wish to make a complaint about how your personal data is being processed by Organised Mind Ltd you have the right to complain to Organised Mind Ltd, and to the Data Protection Regulator if you do not get a response within 30 days.

 

Jennifer Kelliher, Organised Mind Ltd, 5 Mount Prospect, Breaffy, Castlebar, Co. Mayo. F23DH58
Telephone 0876119355 or email:hello@organisedmind.ie

background

Request a Consultation


Contact us

project image